List Of Our Modules

CRM Module — AI-powered lead intelligence (Already AI-Enhanced)

The CRM Module centralises every enquiry and lead generated across web forms, outreach activities, and Excel imports, ensuring institutions never lose a prospect. It supports full follow-up tracking, counsellor activities, and lead rating to prioritise Cold, Warm, and Hot leads effectively. Agents and sub-agents are managed within the same ecosystem, complete with linked recruitment campaigns and real-time performance visibility. The module also provides ROI analysis, enrolment-linked agent reporting, and a comprehensive set of recruitment dashboards to give management clear insights into conversion performance.

 

AI-Powered Student Recruitment Portal — Fully conversational and automated (Already AI-Enhanced)

This portal operates as an always-available, multilingual AI assistant that engages visitors, answers programme-related questions, and guides them through the early stages of the admissions pipeline. It intelligently captures leads, remembers past conversations, and evaluates applicant qualifications to recommend the most suitable programmes. With AI-driven lead scoring and a deep analytics layer, the portal helps institutions convert interest into applications with minimal manual intervention.

 

Admissions Office (AO) — AI-assisted applicant evaluation (Partially AI-Enhanced)

The Admissions Office module provides a complete online application experience, including secure fee payment and structured document submission. Applications are automatically routed to counsellors based on programme, campus, or intake rules, ensuring balanced workloads and timely review. Staff may approve, defer, or reject applications and generate offer letters using standardised, version-controlled templates. The module supports complex cases such as programme changes and student transfers, while dashboards provide real-time visibility into application volumes and conversion rates.

 

Registration Office (RO) — AI-assisted validation and flow optimisation (Partially AI-Enhanced)

RO manages every step between offer acceptance and formal registration. The system automatically creates student records from confirmed offers, ensuring seamless transition into the academic structure. Students manage course selection online, with real-time clash and prerequisite checks. The module also supports online credit transfer applications, deferments, internal programme transfers, and controlled add/drop processing. All actions follow structured workflow approvals with complete audit trails, while dashboards give administrators insight into headcount, movement, and registration progress.

 

Student Billing & Bursary — AI-supported insights with full e-invoice readiness (Partially AI-Enhanced)

This finance module automates invoicing across Admissions, Registration, and Hostel processes, ensuring immediate and accurate billing for every student. Payments made online, at the counter, or through sponsors are matched automatically. The system handles scholarships, discounts, credit notes, refunds, and adjustments seamlessly. With built-in exam barring logic linked to outstanding balances, institutions gain tighter financial control. The module provides detailed revenue, aging, and student statement reporting and is fully e-invoice ready, compliant with Malaysia’s national e-invoicing framework.

 

User / Staff Task List — Centralised approval engine (Future AI-Enhanced)

The Task List acts as the institution’s unified workflow and approval centre. Every student request—from applications to transfers, add/drop changes, and scholarship forms—automatically generates tasks for the appropriate staff. Administrators can configure approval hierarchies, SLA rules, escalations, and delegation policies. Full audit trails ensure accountability, while workload monitoring tools provide visibility of pending and completed approvals across departments.

 

Time Tabling & Attendance — Automated scheduling with future AI optimisation

The Timetabling module automates the creation of clash-free schedules across all programmes, lecturers, classrooms, and teaching modes. Students selecting courses receive immediate clash validation, ensuring error-free enrolment. The system optimises room utilisation, lecturer assignments, and class distribution. Attendance integrates seamlessly through QR technology, providing lecturers and administrators with real-time data. Comprehensive utilisation and workload reports assist in space and teaching-resource planning. Future AI enhancements will further optimise schedule generation.

 

Scholarship Management — Flexible award rules with e-invoice-linked billing (Future AI-Enhanced)

The Scholarship module manages the full lifecycle of scholarship applications, approvals, and award disbursements. Institutions can configure custom schemes, fee-type eligibility, and disbursement limits. Approved scholarships automatically adjust student invoices, ensuring financial accuracy and transparency. This module integrates tightly with the e-invoice-ready billing engine, ensuring scholarship adjustments are reflected in all official financial documents. Future AI features will assist in eligibility scoring and award optimisation.

 

Sponsorship Management — Sponsor schemes integrated with e-invoice workflows (Future AI-Enhanced)

This module maintains detailed sponsor profiles and allows institutions to assign students to sponsorship schemes that define covered fee types. The system automatically applies sponsor rules to billing, ensuring correct allocation of charges. Real-time sponsorship reports provide visibility across students, programmes, and scheme types. Integration with the e-invoice-ready billing engine ensures sponsor-covered fees are properly processed through compliant financial workflows.

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International Office (IO) 

The IO Module manages all processes related to international student compliance, including VAL issuance, visa endorsements, renewals, insurance, and i-Kad tracking. Automated reminders alert students and administrators of upcoming expiry dates or missing documentation. Airport pickup lists and arrival status tracking help support international operations. Comprehensive compliance reports provide institutions with a clear picture of the international student population. 

 

Student / Applicant Portal — Unified AI-enabled student lifecycle hub (Already AI-Enhanced)

The portal provides students with a single point of access for applications, payments, course selection, announcements, attendance, evaluations, and academic requests. It delivers real-time validation for timetable clashes and prerequisite conditions. With QR + GPS-based attendance and seamless integration to finance and registration, students experience a fully modern and transparent academic journey. The built-in AI assistant provides immediate support for administrative and academic queries.

 

Lecturer Portal — Teaching and assessment control centre (Future AI-Enhanced)

Lecturers manage their entire teaching schedule through the portal, including auto-marked attendance via QR codes and easy access to student academic profiles. Marks entry for exams and coursework is streamlined, and the system supports structured moderation and reporting. Future AI capabilities will introduce teaching analytics and early alerts for at-risk students.

 

Announcement Module — Centralised communication with future AI targeting

This module ensures that important messages reach the correct audiences with scheduled activation and expiry. Administrators can target announcements by programme, faculty, role, or group, and attach relevant files. System logs record announcement activity for governance. Future AI features will optimise message timing and audience selection.

 

Exam Management — Full assessment lifecycle with e-invoice-linked eligibility control (Partially AI-Enhanced)

The Exam Management module automates the preparation of exam timetables, clash detection, and student eligibility checks based on finance and attendance rules. Students receive personalised exam dockets, while lecturers and administrators maintain structured processes for mark entry, moderation, and result release. GPA/CGPA calculations and transcript generation are fully automated. Integration with the e-invoice-ready finance engine ensures fee-related barring is accurate and compliant.

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Hostel Management — Accommodation operations fully linked to e-invoice-ready billing (Future AI-Enhanced)

Hostel administrators manage buildings, blocks, rooms, and beds, with full visibility into occupancy levels. Students can book, check in, and check out through the portal, while rental charges are applied automatically based on configurable contract terms. All hostel financial transactions integrate directly into the e-invoice-compliant student billing framework. Future AI features will optimise occupancy and pricing strategies. ( New version available in 2026 )

 

OBE (Outcome-Based Education) — Structured outcome mapping with future AI analytics

The OBE module provides institutions with the tools to define PEOs, POs, and COs, map courses to outcomes, and enter OBE assessments. Reports highlight attainment levels across programmes and cohorts, and data can be exported for accreditation. Planned AI features will help predict areas where learning outcomes require improvement. ( New version available in 2026 )

 

Survey Module — Structured feedback with AI sentiment scoring

The Survey Module allows institutions to create and reuse surveys each intake, ensuring consistent evaluation mechanisms. Completion can be enforced before students re-register for the next semester. Results are automatically aggregated and categorised for analysis. Future AI will perform sentiment analysis on open-ended responses to uncover deeper patterns.

 

Industrial Training Module — Structured industry placement management (Future AI-Enhanced)

This module maintains an approved list of employers, assigns students to placements, and tracks attendance and performance during the training period. Supervisor feedback, logs, and evaluations are captured in the system. Planned AI capabilities will help predict placement suitability and improve matching between students and employers.

 

Thesis & Research Module — Research lifecycle automation with future AI forecasting

The module manages postgraduate research projects, supervisor assignments, thesis milestones, VIVA scheduling, and funding allocation. Students upload documents and track progress through the portal, while faculty members manage submissions, evaluations, and achievements. AI enhancements will forecast milestone delays and support research progress tracking. ( New version available in 2026 )

 

Clinical Posting Module — Hospital rotation management with future AI optimisation

Designed for medical and healthcare programmes, this module creates clinical rosters, assigns students to wards or hospitals, tracks weekly activities, and records supervisor testimonies. Performance evaluation reports support accreditation and continuous improvement. Future AI will assist in rotation scheduling and resource balancing.

 

External Organization Billing — Complete external revenue management, fully e-invoice ready (Future AI-Enhanced)

For non-student activities such as canteen rentals, hall bookings, transportation services, and facility usage, this module handles charge creation, invoice generation, and payment tracking. All invoices, including recurring charges, are fully e-invoice ready, ensuring compliance with national requirements. Future AI features will provide revenue forecasting and anomaly detection to support financial planning.